U.S. Mission – American Embassy Madrid, Spain
OPEN TO: All Interested Candidates (as defined below)
OPENING DATE: September 2, 2016
CLOSING DATE: September 16, 2016
WORK HOURS : Full-time (40 hours per week)
SALARY: Ordinarily Resident (OR): FSN: 7: 34.152€ p.a.
Not-Ordinarily Resident (NOR): FP: *$41,206 p.a.
*Final grade/step for NORs will be determined by Washington
Please note that this position is contingent on the availability of funds
START DATE: The selected candidate must be able to start work within 2 weeks of receipt of agency authorization and/or clearances/certifications, or their candidacy may not be considered.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The U.S. Mission in Madrid is seeking qualified applicants for the position of SUPERVISORY VOUCHER EXAMINER in the Financial Management Office.
BASIC FUNCTION OF POSITION
Incumbent is the supervisory voucher examiner with responsibility for supervising and managing the post’s vouchering process. Prepares work responsibilities for staff and provides guidance for payment operations to include accurate and timely processing of a wide range of vouchers including but not limited to travel allowances, utilities, rents, Official Residence Expenses (ORE), VAT refunds, and miscellaneous vendor payments. Incumbent is also responsible for pre-certification review of all vouchers prior to submission to the certifying official. Individual is the primary contact with the Post Support Unit (PSU) to resolve any disbursing issues or technical questions pertaining to the processing of specific vouchers. Employee also acts as the primary back-up cashier.
Applicants must address each required qualification listed below with specific information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
- Education: A Bachelor’s degree or host-country equivalent in accounting, finance or business.
- Experience: At least four years accounts payable, vouchering or accounting experience including one year of supervisory experience.
- Language Proficiency: Level 3 (good working knowledge) of English and Spanish speaking/reading/writing. This will be tested.
- Skills and abilities: Knowledge of financial and/or accounting systems.
- Job Knowledge: Working knowledge of basic computer programs such as Word, Excel and Power Point. Excel will be tested.
FOR FURTHER INFORMATION: The complete position description listing all the duties and responsibilities may be obtained on our website (http://madrid.usembassy.gov/about-us/embassy-info/job-opportunities.html)
HIRING PREFERENCE SELECTION PROCESS: When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP**
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veteran’s preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR Office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.
** This level of preference applies to all Foreign Service employees on LWOP.
ADDITIONAL SELECTION CRITERIA
- Management may consider any of the following when determining successful candidacy: nepotism, conflicts of interest, budget and residency status.
- Current OR employees serving a probationary period are not eligible to apply. Current OR employees with a MBC rating below 100 points on their most recent Employee Performance Report (EPR) are not eligible to apply.
- Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Services Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment unless they have a When Actually Employed (WAE) work schedule.
- The candidate must be able to obtain and hold the following: non-sensitive/local security certification)
- Candidates who are EFMs, USEFMs, AEFMs or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.
HOW TO APPLY: Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified.
- Universal Application for Employment (UAE) (Form DS-174), which is available on our website (http://madrid.usembassy.gov/about-us/embassy-info/job-opportunities.html)
- Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
- US Citizens and, where applicable, others residing in Spain must submit, with each application, a photocopy of their work/residency permit.
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